Quicklinks
ADMINISTRATION
CLUB SERVICE
COMMUNITY SERVICE
DIRECTORY
DISTRICT CORRESPONDENCE
THE ROTARY FOUNDATION
INTERNATIONAL SERVICE
MEMBERSHIP
PUBLIC RELATIONS
TRAINING MANUALS
VOCATIONAL SERVICES
YOUTH SERVICE
YOUTH PROTECTION
The Documents Library where all District 9650 documents will be stored
Where ever possible the document will be in the universal pdf format. We will endeavor to have fillable forms in the writable pdf.
District forms - The standard file format is a pdf document. Other file types are Word, Excel and Powerpoint presentation.
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See Library Archive for older versions of these documents
PRINTED DIRECTORY: |
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| Title | File | Description | Date - Author | |
| DG David Mayne's Printed directory | ||||
| Part 1 - Index and up to page 34 |  |
Pages 1 to 34 only | Feb 2022 | |
| Part 2 - District Directors and Committees | Link | From online database | July 2021 | |
| Part 3 - Club information | Link | From online database | " | |
| Part 4 - Calendar | Link | From online database | " | |
| Part 5 - Other district information | |
Page 125 to 139 | " | |
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ADMINISTRATION: |
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| Title | File | Description | Date - Author | |
CLUB & DISTRICT CONSTITUTIONAL ISSUES: |
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Club constitution 2019 (RI & NSW law compliant) 27.10.19 |
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October 2019 | ||
| District Governor Nomination Application Form 2023-2024 | |
Dec 2020 DG Debbie Loveday |
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District Governor Nomination Application NOTES |
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Dec 2020 DG Debbie Loveday |
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District’s Rules and Code of Policies 2019 |
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Feb 2019 | ||
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Procedure for Updating club constitutional documents 4.09.19 |
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Current Sept 2019 | ||
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Recommended Club Bylaws D9650 2019 30.09.19 |
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Up to date and corrected. These can be altered according to club's preferences | 30 September 2019 | |
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RI Constitution |
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RI Constitution as at 2019 Council on Legislation | July 2019 | |
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RI ByLaws |
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RI Bylaws as at 2019 Council on Legislation | July 2019 | |
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Rotary Club as an Incorporated Association 31.07.2016 |
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Current Aug 2016 | ||
OTHER ADMINISTRATION DOCUMENTS: |
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Authority to Fundraise |
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27/04/14 | ||
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Couples Discount Application form |
Not available for a discount of D9650 District Dues from 2022 | Jan 2022 | ||
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Club President's Timeline - Preparing for your year |
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District Assets Register |
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16/01/18 | ||
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Expense Claim Form for D9650 |
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April 2022 | ||
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Fair Trading - Annual Returns - Form A12 |
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Current 2019 | Dec 2019 | |
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Fair Trading - Notice of appointment of public officer & Notice of change of association address - Form A9 |
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Current 2019 | Dec 2019 | |
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Fair Trading - Application to change Constitution - Form A6 |
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Current 2019 | Dec 2019 | |
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Propose New Member |
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Current 2017 | 17/05/28 | |
Insurance Documents |
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| Risk Management and Insurance Club Handbook 2020 | |
Current 2021 | Sept 2020 | |
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General Release and Indemnity form as at July 2019 |
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see [insurance note] | July 2019 | |
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Insurance Asset Register |
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Current 2015 |
19/06/11 |
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Insurance Claims |
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see [insurance note] | ||
| Insurance Documents Table | |
Current information 2019 | 02/06/2019 | |
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Rotary Insurance Proforma |
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see [insurance note] |
March 2022 | |
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Insurance Risk Management form |
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see [insurance note] | March 2022 | |
| Rotary Youth Volunteer Information and Declaration Form (Form 3) | |
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see [insurance note] |
July 2019 |
| Travel authorisation form | |
see [insurance note] | 10/09/19 | |
| [insurance note] - Use this form when applying to District Insurance officer Brett White for coverage of club events from July 2019. Send to Brett White brett@trubrett.com.au Mobile 0427 659 606 |
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CLUB SERVICE: |
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| Title | File | Description | Date - Author | |
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Club Administration Manual 2016-19 |
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District Trophies application 2020 |
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Feb 2020 | |
RESOURCES FOR 2019-20: |
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Club President's Manual 2019-22 |
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Use this manual to plan and organise your year | July 2019 | |
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Connect to Membership Leads |
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Membership leads route prospective members to you to help you grow membership. By signing in to your My Rotary account, you can see a list of your preospective, referred, and relocating or returning members in one place. |
Jan 2018 | |
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Countdown to History - the end of Polio in sight |
For guidance in preparing for the amazing end of polio, go to this website https://www.endpolio.org/ | Jan 2018 | ||
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Leadership in Action |
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Business and community leaders share a drive to continue developing new skills, both personal and professional. Start with Rotary’s Leadership in Action guide to bring people together to strengthen their skills and their club. |
Jan 2018 | |
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Presidential theme & citation 2019-20 |
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The Rotary Citation recognizes Rotary clubs that support each of our strategic priorities by completing certain activities. Clubs have the entire Rotary year to achieve the citation’s goals. |
July 2019 | |
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Rotary Foundation reference guide |
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This guide will make possible projects, funded with Foundation grants, that bring sustainable improvement to communities in need. |
July 2019 | |
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Rotary Club Health Check |
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A club health check can help to diagnose problem areas and prescribe remedies. Use it to take a step to maintain your club's health and preserve its value for members and the community. |
Jan 2018 | |
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Youth Protection Resources |
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The Youth Protection Guide is a comprehensive guide to providing a safe and secure environment for all youth involved in Rotary programs and activities; it can be modified to comply with local laws, etc. |
Jan 2018 | |
COMMUNITY SERVICE: |
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| Title | File | Description | Date - Author | |
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ARH - Australian Rotary Health fighting mental illness in the digital age |
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ARH - How can you support Australian Rotary Health? |
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May 2015 | ||
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Club Community Service Service Projects) Manual 2016-19 |
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[*] | Jul 2019 | |
| [*] No similar manual exists for 2019-22. Follow the links following for an online course for Club Service Directors. It will take1 hour to complete . You will need to loginto RI My Rotary first then Cub Service Projects Committee Basics |
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Rotary Australia Benevolent Society (RABS) |
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March 2020 | ||
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DISTRICT CORRESPONDENCE: |
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| Title | File | Description | Date - Author | |
| Rotary District 9650 Central / Secondary Schools emailing list | |
Email list of all secondary schools in D9650 as at October 2017 | Oct 2017 | |
| Rotary District 9650 emailing list grouped into Public and Private Schools | |
Schools grouped Public and Private with semi colon; comma, delimited | ||
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FOUNDATION: |
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| Title | File | Description | Date - Author | |
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Training Materials 2020-21: |
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| 1. Rotary Foundation Overview 2021 |  |
May 2021 | ||
| 2.District Grants | |
May 2020 | ||
| 3. Global Grants | |
May 2020 | ||
| 4. Why Support Foundation 2020 | |
May 2020 | ||
| 5. The new PBI for Australian Rotary Foundation Trust | May 2021 | |||
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District Conference Powerpoint - How the Foundation is helping Youth |
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This Ppt was for the last presentation in a Session about Youth Programs and this shapes its focus. You may wish to change the first slide or two. | March 2018 | |
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* Script for the Powerpoint above |
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This is the script used for the Powerpoint above. Again, you may want to change it. The red signs indicate when to click to move to the next slide or point within a slide. | March 2018 | |
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Centurion Application form - D9650 |
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August 2017 | ||
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Community Assessment Tools (needed for Global grants from July 2018) |
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Nov 2017 | ||
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Every Rotarian Every Year Feb 2018 Rotary Foundation - Powerpoint |
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A program for all Rotarians to provide support for the Rotary Foundation | Feb 2018 | |
| Foundation - Areas of Focus | |
Overview brochure |
August 2016 |
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Foundation - Areas of Focus Policy Statements |
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Detailed. | April 2016 | |
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Foundation Contribution Form |
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Application form (1-many) | June 2021 PDG Maurie Stack |
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Our Rotary Foundation 2021-22 - Powerpoint |
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The most current update on The Rotary Foundation | May 2021 | |
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Foundation Reference Guide |
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Updated Dec 2015 | Aug 2016 | |
Foundation Handout for District Assemblies: |
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Foundation Powerpoint for clubs |
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Prepared by PDG M Stack for club presentations | ||
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Foundation Powerpoint for District Assemblies 2021-2022 |
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The most current update on The Rotary Foundation | May 2021 | |
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Foundation Powerpoint for clubs |
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15/16 | Very short - features six areas of focus for global grants | Feb 2019 |
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Foundation Powerpoint - History of |
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Use for Centenary events & meetings | Feb 2019 | |
Grants - District, Foundation, Global |
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Terms and Conditions for Foundation District & Global Grants Updated August 2019 |
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Aug 2019 | ||
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District Grant Application & MOU form D9650 2020-21 Start |
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This form combines the application and MOU forms. | Aug 2020 | |
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District Grants - A Guide to - 2020-21 |
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Aug 2020 | ||
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District Grant Scholarship Application2019-20 |
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Feb 2019 | ||
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District Grants scholarship Best Practice |
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District Grant Project Progress Report |
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July 2019 | ||
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District Grant Project Final Report |
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August 2018 | ||
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Foundation Grant Management Manual D9650 - 2018-19 |
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Feb 2019 | ||
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Foundation Grants - Club Qualification for D9650 |
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September 2020 Elozabeth Tollis |
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Global Grants - A Guide to |
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August 2016 | ||
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Global Grant Low Cost Shelter Guidelines |
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Nov 2017 | ||
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Global Grant Simple Schools Guidelines |
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Nov 2017 | ||
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Multiple Donor Form |
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Application form | August 2016 | |
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PHF Recognition Transfer Request Form |
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Application form | August 2016 | |
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Paul Harris Society Brochure [ph] |
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August 2015 | ||
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PolioPlus Fact Sheet Sept 2017 |
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Nov 2017 | ||
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PolioPlus Facts & Figures Sept 2017 |
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Nov 2017 | ||
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Polio Powerpoint |
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Useful for informing or reminding people about this devastating disease | Feb 2019 | |
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Your Rotary Legacy - Bequest form & brochure |
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Aug 2015 | ||
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Ways to Give Brochure |
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August 2015 | ||
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INTERNATIONAL SERVICE: |
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| Title | File | Description | Date - Author | |
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Adopt a School' Program |
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May 2015 | ||
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Club Service Projects Committee Manual 2016-19 |
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July 2016 | ||
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DIK - Donations in Kind Poster |
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May 2015 | ||
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FAIM - Fourth Avenue in Motion - Giving Practical Aid Overseas |
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May 2015 | ||
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Group Study Exchange 2018-19 |
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February 2018 | ||
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GSE Team Leader Application 2018-19 |
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February 2018 | ||
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GSE Team Member Application 2018-19 |
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February 2018 | ||
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GSE Press release 2018-19 |
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February 2018 | ||
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RABS - Rotary Australia Benevolent Society |
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Sept 2015 | ||
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RAWCS Committee 2016-17 |
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May 2015 | |
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MEMBERSHIP: |
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| Title | File | Description | Date - Author | |
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Club Membership Manual 2016-19 |
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2016 | ||
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Couples Discount Application form |
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Available for a discount of D9650 District Dues |
July 2015 |
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How to propose a New Member |
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July 2015 |
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Membership Proposal Form |
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July 2015 |
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Rotary on the Move Oct 2017 |
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Oct 2017 | ||
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Rotary on the Move Sept 2017 |
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Oct 2017 | ||
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S.T.A.R. Program for New members |
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PUBLIC RELATIONS: |
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| Title | File | Description | Date - Author | |
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Club Public relations committee Manual |
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TRAINING MANUALS: |
All the available Manuals For Clubs | |||
| Title | File | Description | Date - Author | |
OTHER TRAINING, PRESENTATIONS AND ZOOM TRAINING ITEMS NOW FOUND UNDER - TRAINING PAGE |
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Club Presidents Manual 2016-19 |
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2016-19 | ||
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Club Secretary's Manual 2016-19 |
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2016-19 | ||
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Club Treasurers Manual 2016-19 |
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2016-19 | ||
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Club Administration Manual 2016-19 |
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2016-19 | ||
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Club Foundation Committee Manual 2016-19 |
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2016-19 | ||
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Club Membership Manual 2016-19 |
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2016-19 | ||
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Club New Generations Manual (Youth Service) |
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2015-16 | ||
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Club Public Relations Manual 2016-19 |
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2016-19 | ||
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Club Service Projects Manual 2016-19 |
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Includes Community & International | 2016-19 | |
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Club Vocational Service Manual |
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Current Manual Is service projects. Link is to the last document RI produced. See entries below for District cretaed manual to use in conjunction with this book. | 2015-16 | |
| Area Governor's Manual | |
Gives instruction on the role of the Area Governor under the new District structure | 2021-22 KH |
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VOCATIONAL SERVICE: |
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| Title | File | Description | Date - Author | |
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RYLA (Rotary Youth Leadership Award) Brochure - See RYLA page |
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RYLA (Rotary Youth Leadership Award) Application - See RYLA page |
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Vocational Service booklet 2017-18 |
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Feb 2018 | ||
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YOUTH SERVICE: |
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| Title | File | Description | Date - Author | |
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MUNA - letter to clubs for 2020 event |
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Feb 2020 | ||
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MUNA - first letter to schools Dec 2019 for 2020 event |
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Feb 2020 | ||
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MUNA - second letter to schools Feb 2020 for 2020 event |
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Feb 2020 | ||
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MUNA - registration form for 2020 event |
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Feb 2020 | ||
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MUNA - background paper for 2020 event |
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Feb 2020 | ||
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Public Speaking Competition 2018-19 including adjudication |
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August 2018 | ||
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Public Speaking Competition Application 2017-18 |
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August 2017 | ||
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Rotary Australia New Zealand Student Exchange 2016 |
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2016 | ||
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Rotary Youth Programs - Youth Expo |
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Published by RC of Armidale AM | 2016 | |
| Schools in D9650 Email Contact List | |
Published by Deb Farquhar RC Coffs Harbour Daybreak | October 2017 | |
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Timeline for Youth Progams 2016-17 |
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Sept 2016 | ||
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YEP Long term Exchange Information & Forms |
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2015 | ||
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Youth Programs for Club Directors |
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Full printed list of Youth programs for the Club Director - Current 2016 | Sept 2016 | |
Youth Protection Documents |
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| RI D9650 Youth Protection Policy 2021 | |
2021 RI |
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Club Checklist for Youth Protection |
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Feb 2021 | ||
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Annual Youth Protection Training Powerpoint |
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Powerpoint for Assembly and Club Training | Feb 2021 | |
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D9650 Explanation for Youth Protection Training |
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Leaders support for PP | Feb 2021 | |
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Background Notes for Leaders |
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Leaders support for PP | Feb 2021 | |
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Leaders Background Notes for Youth Protection Club Report |
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Leaders support for PP | Feb 2021 | |
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Managing a Disclosure |
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Document to be emailed to members not present at club training | Feb 2021 | |
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Making a Report to the Child Protection Helpline (Office of Children's Guardian) |
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Document to be emailed to members not present at club training | Feb 2021 | |
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Recognising & Preventing Abuse & Harassment |
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Document to be emailed to members not present at club training | Feb 2021 | |
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Youth Protection WWCC Register form |
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2 Nov 2021 | ||
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Youth Volunteer and Declaration form RYVID Form |
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2 Nov 2021 | ||
| Rotary International General Policy excerpt | |
21 Nov 2021 | ||
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